Invoice template for roofer

How to fill it in

What goes on a roofer invoice

Start with the job address and date, then split the invoice into labor and materials — shingles, underlayment, flashing, disposal. Roofing jobs are often quoted flat for defined work, or hourly plus materials for repairs; use the model you agreed to. Add permit numbers where required and a payment term such as Net 15 or Net 30. For larger re-roofs, invoice in stages with a deposit up front and the balance on completion.

Use this template for roof repairs, re-roofs, and gutter or flashing work. For insurance jobs, include the claim number and line items that match the adjuster's estimate. For bigger projects, send a deposit invoice, progress invoices, and a final invoice on sign-off so cash flow stays healthy through a long job.

Real numbers

Market facts for roofer

Sources: U.S. Bureau of Labor Statistics, Occupational Employment & Wage Statistics (2025), via O*NET OnLine.

Practical guide

Common mistakes to avoid

• No claim number for insurance jobs. Insurance roof jobs should reference the claim number and match the adjuster's line items. Omitting it delays everything.
• One lump sum with no breakdown. A re-roof invoice with a single total hides materials and labor. Itemize both so the customer sees the value.
• Skipping warranty details. A warranty note on the invoice builds trust and sets expectations. Leaving it out invites disputes later.
• No permit numbers. Re-roofs often need permits. Include the permit number on the invoice for the customer's records and inspections.
• Billing after the final inspection. Invoice at completion, not after the inspection appointment you're still waiting on. Staged billing keeps cash flowing.

Practical guide

Tips to get paid faster

• Take a deposit on materials. 30–50% up front covers shingle costs and shows commitment. It is standard practice on re-roofs.
• Invoice by milestone on big jobs. Deposit, progress, and final invoices keep your cash flow healthy through a long project.
• Send the final invoice on sign-off. The moment the customer signs off, send the final invoice. Momentum is everything in roofing.
• Reference the quote number. Every invoice should reference the original quote so the customer can reconcile the two documents.
• Follow up at day 3 and day 14. Roofing payments are big, so a firm but polite follow-up schedule is worth it.

How to fill it in

Pricing your work

Roofers flat-quote re-roofs by square footage and often charge hourly plus materials for repairs. Re-roofs are expensive, so a deposit of 30 to 50 percent to cover materials is standard, with the balance due on completion. Itemize shingles, underlayment, flashing, and disposal so the customer sees the cost of the materials. For insurance jobs, match your line items to the adjuster's estimate and reference the claim number.

How to fill it in

Invoice checklist

• Job address and claim number if applicable
• Labor and materials itemized
• Deposit shown against the balance
• Permit number where required
• Payment terms stated (Net 15 / Net 30)
• Final invoice sent on sign-off

How to fill it in

Real-world billing practices

Roofing is a big-ticket business, and billing discipline decides whether the season turns into profit. Take a deposit of 30 to 50 percent on re-roofs to cover the material order — shingles are expensive, and the deposit is what makes the order possible — with the balance due on completion. For repairs, hourly plus materials is common, with shingles, underlayment, flashing, and disposal itemized so the customer sees the material costs. Insurance jobs need the claim number on the invoice, with line items that match the adjuster's estimate; mismatched line items are the number one cause of insurance payment delays. Send the final invoice the moment the customer signs off, not after the inspection appointment you're still waiting on — momentum is everything in roofing. A warranty note on the invoice builds trust and sets expectations. Follow up at day three and day fourteen after the due date; roofing payments are large, so a firm but polite schedule is worth it. Keep a job ledger with the address, claim number, and invoice number, and number everything consecutively.

FAQ

Common questions

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